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Parish Council Agenda 2nd November 2021


From Parish Clerk: Jayne Franklyn, The Old Rectory, Plymtree Tel 01884 277963

A meeting will be held on Tuesday 2nd November 2021 at 7.30pm at the Village Hall.  

To members of the Council: You are hereby summoned to attend the above meeting for the transaction of the following business.

A 15 minute period will also be set aside to allow Public Questions and receive reports from Police, DCC and EDDC. 


  1. Apologies for Absence: To receive apologies and to approve reason for absence.
  • Declaration of Interest: To declare any personal or pecuniary interests on the Agenda and their nature (Councillors with pecuniary interests must leave the meeting for relevant items).

 Suspend meeting to allow members of the public to participate and to receive reports from representatives of Police, DCC and EDDC

  • Approval of Minutes of last meeting dated 14th September 2021
  • Actions from last meeting not otherwise on the agenda:

SM to write an article for the Parish Magazine re relevant news from the Office of the Police and Crime Commissioner.

To consider e mail from PCSO re crime reporting frequency

  • Finance:

Annual review of financial regulations

Risk assessment and management statement

Movement since last meeting

Debits:-      Petty cash re stationery £9.99

                   Paint £59.98

                   Paint £150.77

                   Clerk salary £550.30

                   HMRC Clerk tax £336.50

                   Painter fee as per tender £970

                   Paint £44.68

Credits:-     CIL funds £1497.94

Balance of current accounts FY 21/22

  • Section 106 monies (SS):

Actions from last meeting: SS to obtain formal costings for relevant projects. SM (as PC Village hall Committee rep) to discuss potential projects with interested parties including the Village Hall committee (re use of land), Cricket Club/Recreation Club officers and Recreation Field landowner (to ascertain length of lease). SS to communicate outcomes to the PC ahead of further information being provided to parishioners via the parish Magazine etc.

  • P3 activity and monies:

Actions from last meeting: Clerk to hand over P3 paperwork to TJ and to facilitate TJ liaison/hand over with former Cllr Stride.

  • Highways and Road Warden update (RT):
  • Creation of village interpretation board:
  1. Road safety outside primary school (SM):

Action from previous meetings not yet undertaken: SM to discuss with Phil Morgan of DCC Highways Dept in the first instance to discuss potential changes to road marking and other safety measures outside the village school. 

  1. Planning applications:

21/2388/PDQ and 21/2389/PDR Barn at Orchard Farm. Change of use to four dwellings. To note neutral response submitted.

21/2436/FUL and 21/2437/LBC The Granary Woodbear gardens. Replacement of roof lights, widening of doors and other internal alterations. To note neutral response submitted.

21/2454/FUL Land NE of Clyst William Cross. Erection of machinery store and regularisation of existing entrance onto the highway and hard standing. To note objection submitted: Plymtree Parish Council objects to the application based on the fact that the need for a machinery store for agricultural and forestry, as stated in the application, is not supported by an approved agriculture and forestry business currently being carried out on the site. While the application intends to regularise the existing vehicular access into the site, it makes no reference to the unauthorised residential facility currently on the site.

21/2507/FUL and 21/2508/LBC 2 Woodbear Gardens Addition of garden trellis

Update re open meeting and villager feedback re proposal for Paytherden Solar farm

  1. Correspondence:  

P Gimber re dead ash tree opposite to school (update)

P Gimber re Queen’s platinum jubilee tree planting (held over from last meeting)

Matters of urgency – items not on the agenda to be discussed at the Chairman’s discretion NB no voting permitted, discussion only.

  1. Dates of meeting for 2022:  4th January, 8th March, 3rd May, 5th July, 6th September, 1st November at 7.30pm. To decide upon venue

Close of meeting at ………………………………………..